25 Greatest Apps for Freelancers (Free and Paid)

Among the best methods for freelancers to handle their time is by using free and paid digital functions to assist them run their enterprise extra easily. There are tons of various choices on the market, so it may be arduous to separate the most effective apps for freelancers from the unhealthy ones.

I’ve been freelancing full-time for nearly a 12 months now, however have been freelancing as a facet hustle for lots longer than that. With out a few of these useful apps for freelancers, my enterprise actually wouldn’t be what it’s in the present day.

Whether or not you’re simply beginning in your online business otherwise you’ve been doing it for some time now, make sure to look intently via this listing of apps — which can assist your online business run extra easily and effectively.

Listed here are the most effective 25 apps for freelancers this 12 months.

Greatest Time Administration and Productiveness Apps For Freelancers

First up on this listing are among the greatest apps for freelancers who wish to handle their time and productiveness. These are among the most necessary apps that I presently use or have tried in my enterprise. In case you solely attempt one part of apps on this publish, make it these!

1. Clockify

Clockify is a time monitoring instrument that’s good whether or not you cost hourly or not. I’ve used it for fairly a couple of hourly initiatives, however I nonetheless discover myself monitoring time only for myself since switching to project-based pricing.

That is important so that you could see in the event you’re charging the correct value to your work.

If one thing is taking you method longer than you initially thought it could, it could be time to lift your charges. There may be each a paid and free model of Clockify, however as a freelancer, the free model is all you’ll want to trace time.

2. ClickUp

Subsequent up: ClickUp. In case you are somebody who struggles with staying on prime of all of your initiatives, then that is the app for you.

You may create separate workspaces for every a part of your online business or preserve all of them collectively. I’ve discovered that having a special calendar for every of my shoppers appears to work greatest for my very own productiveness.

What makes ClickUp higher than different productiveness and challenge administration apps out there’s that you would be able to get far more out of the free model than different apps. You’ll most probably by no means want the paid model until you begin rising your staff and want so as to add extra customers.

3. Todoist

Todoist is a extra simple productivity app that many freelancers use and closely depend on. It really works lots just like the reminders or note-taking app in your telephone, so it’s lots simpler to make use of in the event you don’t have time to study a brand new app.

Todoist was launched again in 2007 however has persistently remained a favorite for activity administration. There’s no higher strategy to increase your productiveness as a freelancer than by guaranteeing every thing it’s a must to do for the day is clearly outlined and written out someplace.  

4. Asana

Asana is without doubt one of the hottest productiveness instruments amongst freelancers, which is why it deserves a spot on this listing of greatest apps for freelancers.

It’s simple to make use of, and you’ll add some customers or visitors without cost, which will be nice if you must talk with shoppers or staff members.

They’re all the time updating the app, with new options rolling out nearly each different month. The free model is ideal for freelancers. In case you’re a social media manager, Asana is a superb instrument that will help you plan out content material months prematurely to your shoppers.

5. Toggl

Toggl, whereas it’s Clockify’s largest rival, remains to be value mentioning on this listing. They basically do the identical factor: monitor your time.

You may add initiatives and consumer names, and on the finish of the week, you possibly can verify the charts to see simply how a lot time you spent on every challenge. That is nice so that you can reassess and consider the place your time is being spent. 

In case you’re in search of a time monitoring app, I recommend spending one week on Toggl and one week on Clockify to see which interface you most desire! As soon as once more, the free model is all you want as a freelancer.

☞ SEE ALSO: 20 Best Time Management Tips and Tools For Freelancers

Greatest Well being Apps

As a freelancer, well being is extremely necessary. You now not have a commute to work the place you may get in some further steps, and also you’ll most probably be working from residence, which will be difficult with the fridge close by…

Listed here are among the prime apps for freelancers that can assist you stay healthy while working from home

1. Nike Coaching Membership

In case you hate arising with your personal exercise routines and would quite somebody simply inform you exactly what to do, you then’ll have to take a look at Nike Training Club.

I’ve been utilizing this app for nearly ten years now, and it’s full of tons of various trainings. 

The free model is all you’ll have to exercise from residence. What’s so nice about it’s that there are some exercises the place all you want is your self — no gear vital. Though, there’s an choice for workout routines with weights and different gear as properly. 

best health apps for freelancers

2. Peloton

Freelancers can simply make use of Peloton’s exercise app if they’ve a motorbike at residence. I’ve not too long ago began utilizing it and must say that it’s fairly unbelievable.

Not solely does Peloton have cycle exercises, however in addition they have stretching, meditation, and extra. Plus, in the event you’re a first-time consumer of the app, you may get two months without cost if you enroll. In case you determine it’s match, you possibly can swap to the paid model after the trial for simply $12.99. 

3. Yoga For Newcomers

Yoga is the proper strategy to begin the day. As a freelancer, I understand how aggravating some days will be, particularly if you find yourself with a consumer that’s tough to work with. Yoga will help relieve that stress!

Yoga for Beginners is without doubt one of the top-rated apps for at-home yoga. Each single exercise is free, so that you received’t be pressured to start out paying or something.

You can even combine it with Apple Well being you probably have an iPhone or use an Apple Watch. This fashion, you possibly can preserve all of your health-related data in a single spot.


Overlook Fitbit – WHOOP is the brand new child on the block. This health and well being monitoring band will inform you far more about your physiological state than different bands available on the market will.

Plus, there are all kinds of straps that you would be able to swap out to match no matter temper you’re in that day.

There’s a month-to-month membership price of $30, however you get despatched the band without cost with the membership value. This model can also be gaining reputation amongst skilled athletes, so you recognize it’s one thing value investing in.

As a freelancer, I like having the ability to verify in on how my physique is doing, and WHOOP permits me to take action.

5. My Health Pal

When you’ve in all probability heard of My Fitness Pal, you might not have realized how useful it may be to freelancers. Since freelancers are all the time working remotely, it may be difficult to remain wholesome and keep on prime of the meals and elements we’re consuming.

That’s why My Health Pal is so useful. You may join it to different apps you might use, just like the Well being app on the iPhone and even Fitbit. It’ll additionally assist you monitor the meals you’re consuming throughout the day, so you possibly can persist with your most well-liked weight loss program/life-style plan.

☞ SEE ALSO: How To Stay Healthy While Working From Home

Greatest Invoicing Apps

As a freelancer, it’s extremely pertinent to remain on prime of invoicing. You want to have the ability to monitor if fee has been made, if it’s late, or if it’s overdue. You additionally want a dependable platform to ship invoices on within the first place.

Listed here are among the prime freelance apps for invoicing.

1. HoneyBook

HoneyBook is extremely rated and is without doubt one of the greatest apps for freelance jobs. In contrast to Dubsado (beneath), it has a telephone utility, so you possibly can keep on prime of all your communication with shoppers as a substitute of getting to verify a web site day by day.

HoneyBook lets you arrange recurring invoices for shoppers which will have you ever on retainer, and you’ll customise how a lot every fee is and when it’s due.

Plus, it’ll routinely ship reminders to your shoppers in your behalf, so that you don’t have to trace funds as intently as you may need to with different invoicing software program.

HoneyBook is what I take advantage of in my very own enterprise. They presently have a deal the place you solely must pay $1 a month to your first eight months with them! In any other case, it’s $40 per thirty days.

2. PayPal

This listing of greatest apps for freelancers wouldn’t be full with out together with good ol’ PayPal. As a result of PayPal is so trusted by customers worldwide (particularly as a result of it’s used on Shopify web sites), shoppers already know tips on how to use it, and so they belief it.

PayPal lets you arrange and ship invoices to shoppers, but it surely does take a small proportion of every bill.

Whereas I take advantage of HoneyBook for my social media administration and graphic design services, I truly use PayPal for all my freelance writing gigs. It’s easy, straightforward to make use of, and you’ll ship an bill in minutes.

3. Wave

Wave is a top-rated invoicing app amongst freelancers, particularly those that like to trace every thing intently. It sends invoices and is a monetary accounting software program, so if you wish to keep on prime of your numbers, that is the proper app for you.

Many freelancers love Wave as a result of it additionally integrates seamlessly with different apps. You may join it with Sq., Stripe, Shopify, QuickBooks, HubSpot, MailChimp, Calendly, Acuity… just about all of the apps that freelancers use regularly.

Wave has a number of fee plan choices, starting from free to a month-to-month price. Relying on what you intend on utilizing inside Wave, you may get away with simply utilizing the free model!

best freelance apps for invoicing

4. QuickBooks

QuickBooks actually among the best apps for freelancers, however do you know that it additionally has invoicing? You may ship invoices on to your clients via it, which is usually a lifesaver in the event you’re already paying the QuickBooks price.

It’s easy to ship one and is a bit just like PayPal in that method.

What’s so nice about QuickBooks is you may as well see your bill’s standing at any time. This implies you possibly can monitor whether or not an bill has been considered, unopen, is paid, or overdue.

5. Dubsado

Final however not least is a prevalent invoicing software program amongst designers of every kind: Dubsado. I’ve used Dubsado myself and have thought of switching over, however it may be very time-consuming to arrange.

In contrast to different invoicing software program, you can also make your invoices personalized to your model inside Dubsado, which is why designers like it a lot. 

Just like HoneyBook, Dubsado can also be an all-in-one consumer administration system. You may monitor your upcoming session calls, your financials, proposals, and consumer emails multi functional place.

If you wish to give Dubsado a attempt, first-time customers can use it without cost for his or her first three shoppers. After that, you’ll get switched to a $35 per thirty days price.

Greatest Communication Apps

One of many important elements of getting a contract enterprise is staying on prime of consumer communications. Each freelancer has their very own opinion on tips on how to greatest be in contact with shoppers, however these are among the greatest apps on the market for consumer communication.

1. Voxer

First up: Voxer. This app isn’t well-known however has not too long ago began to make a comeback within the on-line enterprise neighborhood, making it among the best apps for freelance jobs.

Whereas the corporate opened in 2007, I hadn’t even heard of Voxer till final 12 months.

Consider it as sort of like a walkie talkie. You may ship voice messages and kind messages out, making it straightforward to remain on prime of consumer communication.

Many freelancers use Voxer to host workplace hours with their shoppers as a result of it’s straightforward to reply with a voice message.

Plus, Voxer is free! That is the most effective app for freelance work if you’d like fast communication.

2. Gmail

Gmail is a traditional communication app that shouldn’t be ignored. Purchasers are all the time sending emails, typically even a number of inside a day to you, and also you’ll have to just remember to have some form of mail app to remain on prime of all of it.

The Gmail app is free. The one purpose you’d must pay is if you’d like extra storage or want to make use of your area’s e-mail handle, making you look much more skilled to your shoppers.

3. Slack

Slack has rapidly grow to be probably the most in style communication apps as a result of it’s virtually immediate messaging. It’s higher than texting although since you don’t have to offer your consumer your telephone quantity.

Inside Slack, you possibly can have non-public messages together with your shoppers and have group messages in the event you’re working with a bigger group.

This may also be useful in the event you’ve began rising your staff, and you must have one area the place all communication lives.

Slack has totally different pricing tiers, however in the event you don’t have a big staff and aren’t persistently working with a excessive variety of shoppers every month, you may get away with simply utilizing the free model.

4. Zoom

Zoom has boomed into reputation the final 12 months, and the freelancing area is not any exception.

I take advantage of Zoom persistently for session calls with new potential shoppers. This fashion, we will briefly meet face-to-face for 15 minutes to see if we could be match for one another.

I’ve discovered that communication can occur much more seamlessly when speaking to somebody (quite than emailing), which is why I like Zoom a lot. You can even combine it with a calendar schedule instrument that you just could be utilizing, like Calendly, HoneyBook, or Acuity Scheduling.

best programs for group calls for freelancers

5. Loom

As a freelancer, I’m regularly getting requested by shoppers tips on how to do one thing. It will probably even be one thing so simple as including me as an Admin to their Fb Web page in order that I can monitor their analytics from month to month.

When you can merely ship over a written-out tutorial, I discover that it’s a lot simpler to ship a video tutorial. Loom is an app that you would be able to hook up with Google Chrome that does simply that!

Inside Loom, you possibly can file your display and your face concurrently, so you possibly can stroll your shoppers via completely something. There’s a paid model, however in the event you aren’t making movies longer than 5 minutes, the free model ought to work completely.

Out of every thing on this complete listing, Loom is really the most effective app for freelance work. It’s a hidden gem.

Greatest Group Apps

Time for the most effective group apps. In case you aren’t organized inside your freelance enterprise, there isn’t a method that you just’ll achieve success. I’ll be the primary to inform you that!

1. Google Drive

Virtually everybody makes use of Google or its apps day by day. Whether or not you’re looking out the web or checking your e-mail, you’re most probably utilizing Google.

As a result of so many individuals use Google, I can’t suggest sufficient that you just make the most of Google Drive for storage. I’ve discovered that shoppers already know tips on how to use it, so if I share one thing with them, they already know tips on how to entry it themselves. 

This makes it one of many best organizational instruments on the market for client-facing initiatives. Plus, in the event you received’t be utilizing a ton of storage otherwise you’re a newbie, you possibly can simply use the free model of it.

2. Goodnotes

If in case you have an iPad or one other pill, it is best to 100% make the most of Goodnotes in your online business. It’s a note-taking app, but it surely’s nice for graphic designers as a result of you may as well attract it.

There are tons of nice planners that you would be able to buy from Etsy, and even make your personal, to save lots of paper and have a digital planner too. I not too long ago began doing this in my very own enterprise, and it’s saved me very up to the mark!

I additionally whip out my Goodnotes app at any time when I’m in a consumer assembly as a result of it’s simply really easy to take notes.

3. Evernote

As with the Clockify vs Toggle debate, Evernote and Goodnotes are comparable, but have totally different interfaces.

Evernote is one other note-taking app that’s good for consumer conferences or jotting your concepts down if you’re in a rush. There are tons of various pens and markers that you would be able to make your Apple Pen appear like, which solely provides to the enjoyable.

There are paid variations, however as a freelancer, you possibly can in all probability simply use the free model.

4. Dropbox

Whereas Google Drive is superb for client-facing initiatives and sharing paperwork with folks you’re working with, I a lot desire Dropbox for organizing my very own paperwork.

Inside Dropbox, you may as well now use Paper Docs, that are just like Google Docs. You may write phrase paperwork and hyperlink them to your different Dropbox paperwork, making it nice to make use of in the event you’re working with an inside staff.

There are paid variations of Dropbox, however I’ve been simply effective utilizing the free model for the previous eight months. The subsequent tier up is simply $15 a month however presents you as much as 5 TB of storage, which is a lot.

5. LastPass

LastPass is without doubt one of the greatest apps for freelancers in the event you persistently share passwords together with your staff or shoppers. As a social media supervisor, I take advantage of LastPass to obtain and retailer social media logins from my shoppers safely. 

Whereas it may be a bit tough to your shoppers to make use of in the event that they haven’t ever used it earlier than, you can also make a fast video utilizing Loom (on this listing!) and educate your consumer tips on how to use it seamlessly.

LastPass is a Google Chrome app and may also be downloaded in your telephone so that you could log in to something cellular. Oh, and did I point out it’s free? 

On the lookout for extra Freelance articles?


It’s crucial for freelancers to remain on prime of every thing since you’re working for your self. Oftentimes, freelancers are groups of only one, like me.

There’s no higher strategy to keep organized, productive, and talk together with your shoppers than by using the apps and packages on this listing — they’ll change your online business for the higher.

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